The FilePoppy Email Guide
Get your email into FilePoppy.
Your FilePoppy account has its own email address. Any email that reaches it - with everything attached - lands in the right transaction file on its own. You cannot break anything: FilePoppy recognizes duplicates and never files the same email twice, so sending too much is always safe.
Which email do you use? Tap yours.
Your service: Gmail
The one-button way: Connect your Gmail
- Open FilePoppy and tap Settings. Find the card called Your Gmail and tap Connect your Gmail.
- Sign in on Google's own screen and tap
Allow. Google states exactly what
FilePoppy may do: read your mail - never send,
never delete, never change.
If Google shows "Google hasn't verified this app": that is Google's standard notice for apps in its review period, not a warning about FilePoppy. Tap Continue and carry on.
Settings shows ✓ Gmail is connected. You are finished forever. Every email about your transactions - ones you receive AND ones you send - files itself within minutes. Old emails from the last six months come in on their own over the next hour.
The everywhere way: BCC
When you write any email about a deal, put your FilePoppy address in the BCC box and send as usual. The other person never sees it; the email and its attachments land in the file.
Emails from before - and catching up on any you missed
- Close any half-written drafts - Gmail hides "Forward as attachment" while a draft is open.
- Tick about ten emails using the
checkboxes, click the three-dot menu above the list, choose
Forward as attachment, address it to
your FilePoppy address, and send. If Gmail offers to use
Google Drive for size, say no and send fewer at a time.
FilePoppy emails you a receipt: how many were new, how many were duplicates it skipped. Repeat in batches of ten until a batch says 0 new - then everything is in.
Your service: Yahoo Mail
Your one habit: BCC
- When you write or reply to an email about a deal, tap BCC (next to the To line - on phones, tap the To line and it appears).
- Paste your FilePoppy address into the
BCC box and send like always.
Seconds later the email and everything attached to it is in the transaction's file. The person you wrote to never sees the BCC - that is what BCC means.
Emails from before - and catching up on any you missed
Open an old email about the deal, tap Forward, address it to your FilePoppy address, and send. One at a time is fine - do the important ones first, and remember: sending the same one twice is harmless, FilePoppy skips duplicates.
Your service: Apple iCloud (@icloud.com, @me.com, @mac.com)
Your one habit: BCC
- When you write or reply to an email about a deal, tap Cc/Bcc (Mail shows it under the To line).
- Paste your FilePoppy address into the
Bcc line and send like always.
Seconds later the email and everything attached is in the transaction's file - invisible to the person you wrote to.
Emails from before - and catching up on any you missed
On a Mac, you can send several at once: in the Mail app, click the first email, hold ⌘ Command and click up to ten more, then choose Message ▸ Forward as Attachment from the menu bar, address it to your FilePoppy address, and send. On an iPhone, forward the important ones one at a time. Duplicates are always skipped, so overlap freely.
Your service: Microsoft (@outlook.com, @hotmail.com, @live.com, @msn.com)
Your one habit: BCC
- When you write or reply to an email about a deal, click BCC (top right of the address area).
- Paste your FilePoppy address into the
BCC box and send like always.
Seconds later the email and everything attached is in the transaction's file - invisible to the person you wrote to.
Emails from before - and catching up on any you missed
Open an old deal email, click Forward, address it to your FilePoppy address, send. Outlook can also attach several old emails to one new message: start a new message, then drag emails from your list into it, and send that to your FilePoppy address - about ten at a time. Duplicates are always skipped.
Your service: AOL Mail
Your one habit: BCC
- When you write or reply to an email about a deal, click BCC (beside the To line).
- Paste your FilePoppy address into the
BCC box and send like always.
Seconds later the email and everything attached is in the transaction's file - invisible to the person you wrote to.
Emails from before - and catching up on any you missed
Open an old deal email, click Forward, address it to your FilePoppy address, and send - one at a time, important ones first. Sending one twice is harmless; FilePoppy skips duplicates.
Your service: an office or brokerage address (or anything else)
Your one habit: BCC - it works on every email system ever made
- When you write or reply to an email about a deal, find BCC next to or under the To line - every email program has it.
- Paste your FilePoppy address into the
BCC box and send like always.
Seconds later the email and everything attached is in the transaction's file - invisible to the person you wrote to.
Two upgrades worth asking for
Ask your office IT person one sentence: "Can you auto-forward or auto-BCC my emails about my listings to this address?" Hand them your FilePoppy address - for an IT person this is a two-minute rule, and from then on it is automatic.
If your office mail is really Google or Microsoft underneath (very common - ask IT "is our email Google Workspace or Microsoft 365?"), then the Gmail button above works for you today, and the Microsoft button is on its way.
And your text messages
Texts come in through your computer, and the honest rules are Apple's, not ours:
iPhone + a Mac computer
You get the full magic: the small FilePoppy Capture app on your Mac sends each transaction's conversations - photos included - to your file on its own, every 15 minutes, once you have ticked them and pressed Save. The complete large-print walkthrough is the Setup Guide - about fifteen minutes, once.
iPhone, but no Mac
Apple allows only a Mac to read Messages - no computer of any other kind can, and FilePoppy will not pretend otherwise. Any Mac signed into your Messages works, even an older one. Until then: screenshot the important text conversations on your phone and add them to the transaction's Photos - they become part of the record.
Android phone
Same honesty: text messages cannot flow in automatically yet. Screenshot the conversations that matter and add them to the transaction's Photos. Everything else - email, documents, the finished Communication Package - works fully.
The standing promise, whatever you use: FilePoppy never guesses and never duplicates. Every email is matched by evidence - the property named in it, or a person already in the file - or it waits for you to decide. Send freely.